Even in the era of Slack and Skype, email remains the key communication linchpin for business. But where companies use email is changing.
In July 2017, Microsoft said, for the first time, its cloud-based Office 365 collaboration platform brought in more revenue than traditional Office licensing. In October 2017, Microsoft said it had 120 million commercial subscribers using its cloud service.
This trend toward the cloud is reflected by the heavy presence of Office 365 tutorials in this compilation of the most popular tips of 2017 on SearchExchange. More businesses are interested in moving from a legacy on-premises server system to the cloud — or at least a new version of Exchange.
The following top-rated Office 365 tutorials range from why a business would use an Office 365 hybrid setup to why a backup policy is essential in Office 365.
5. Don’t wait to make an Office 365 backup policy
Microsoft does not have a built-in backup offering for Office 365, so admins have to create a policy to make sure the business doesn’t lose its data.
Admins should work down a checklist to ensure email is protected if problems arise:
- Create specific plans for retention and archives.
- See if there are regulations for data retention.
- Test backup procedures in Office 365 backup providers, such as Veeam and Backupify.
- Add alerts for Office 365 backups.
4. What it takes to convert distribution groups into Office 365 Groups
Before the business moves from its on-premises email system to Office 365, admins must look at what’s involved to turn distribution groups into Office 365 Groups. The latter is a collaborative service that gives access to shared resources, such as a mailbox, calendar, document library, team site and planner.
Microsoft provides conversion scripts to ease the switch, but they might not work in every instance. Many of our Office 365 tutorials cover these types of migration issues. This tip explains some of the other obstacles administrators encounter with Office 365 Groups and ways around them.
3. Considerations before a switch to Office 365
While Office 365 has the perk of lifting some work off IT’s shoulders, it does have some downsides. A move to the cloud means the business will lose some control over the service. For example, if Office 365 goes down, there isn’t much an admin can do if it’s a problem on Microsoft’s end.
Businesses also need to keep a careful eye on what exactly they need from licensing, or they could end up paying far more than they should. And while it’s tempting to immediately adopt every new feature that rolls out of Redmond, Wash., the organization should plan ahead to determine training for both the end user and IT department to be sure the company gets the most out of the platform.
2. When a hybrid deployment is the right choice
A clean break from a legacy on-premises version of Exchange Server to the cloud sounds ideal, but it’s not always possible due to regulations and technical issues. In those instances, a hybrid deployment can offer some benefits of the cloud, while some mailboxes remain in the data center. Many of our Office 365 tutorials assist businesses that require a hybrid model to contend with certain requirements, such as the need to keep certain applications on premises.
1. A closer look at Exchange 2016 hardware
While Microsoft gives hardware requirements for Exchange Server 2016, its guidelines don’t always mesh with reality. For example, Microsoft says companies can install Exchange Server 2016 on a 30 GB system partition. But to support the OS and updates, businesses need at least 100 GB for the system partition.
A change from an older version of Exchange to Exchange 2016 might ease the burden on the storage system, but increase demands on the CPU. This tip explains some of the adjustments that might be required before an upgrade.